How to save a Power Point program with audio to different location?

[Captain Satellite]

I've created my monthly Power Point program and want to back it up. I have a folder that contain all audio clips, pictures and the Power Point presentation that I have created.

The problem is, it will only work on the computer I created it on because it is looking for the sound file where I originally stored it. For instance, it is looking for it on 'C' drive on my laptop.

My question is, is there any way to back up this whole folder with all of the contents and have it work without being on the computer I created it on?

I right clicked on edit sound object and I see that it is looking for the clip on 'C' drive. I want to be able to back up my presentation and play it on any computer, audio and all. Is there any way to do this?

[edong]

Sorry, it's been 6 years since I made a .PPS for my boss which included audio and videos so the details are a little blurry. But you already know the idea. The program should be able to locate the audio/video file when needed. I knew somebody who was in the middle of a presentation and there's supposed to be narrated sound about the slides. Nothing. It's embarassing because that person did not know what to say about the projected slides. The .pps file was looking for the file stored in another guy's PC!

Anyway, here it goes:

1. At least in my version of Powerpoint, the audio must be in .wav format to be able to embed into the .ppt or .pps file. Inside the .ppt file, you should also set the maximum file size (the size of the .wav file) and configure the sound to play continuously across the slide transitions, if necessary. The program can always find the audio this way whether in another PC or being burned into a CD or DVD. Everything in one simple file. You will note that this will make the .ppt file size bigger.

OR

2. Transfer it into a CD. I already did this successfully a couple of times (with mpeg and mp3 included in the slides). Anyway, the idea is to create a folder where you put all the sound and video in a drive letter that usually reserved for CD-ROM. Then re-insert the sound/video in your slides using that folder as your source. Then burn it. Then play the CD on the drive with the same drive letter like D: or E: When I made a CD presentation configured to play in drive D: my friend said there is no audio and video. He played in the CD player with drive letter E:!

Edit: I think what I did was burn the audio and video files but did not finalize it, then re-insert those files into the slides using the CD as the source and add the resulting .ppt/.pps file to the CD. That's it.

OR

3. You can copy the sound/video file to a folder of the new PC and then re-insert them using that folder as the source.

Perhaps, someone here has a better way to do it. I do not know if the latest version of Powerpoint will automatically merge the audio/video into the .ppt file if you insert them. It is only providing a link so the Powerpoint file size remains the same even though you add audio/video files.

[Captain Satellite]

Number 3 worked - thanks!

[Afterburner]

Depending on the version of PP I believe you can use "pack n go" or "package for CD" it will include sound/ video files. An alternative is to make a copy of your sound/video files and place them into the same folder so you will not forget to add these to your CD/DVD.

[Cornucopia]

Those are all good, but they're also just stopgap or afterthought strategies.

The proper way to do it is to:

1. Create your new PPT in a folder (e.g. "A"), but don't yet add any multimedia clips to it. Save.
2. In Windows Explorer, copy/move all your multimedia clips FIRST to folder "A".
3. Import/insert them into saved PPT presentation.
4. When moving, use the "Pak-n-go" if it's available (not on all versions of PPT).

Why do this?

Because when PPT inserts multimedia clips, ONLY when it's in the same folder already to begin with does it save with Relative reference links. In nearly all other instances, it saves with Absolute reference links.

There is some variation on this depending upon WHICH method is used to insert the multimedia clip(s)--there have been at least 7 different (and differently affected) ways to insert a clip (see my past posts on this subject).

***Also,
Good thing to do is to always move your (portable) material from CD/DVD/Flashdrive to your Harddrive before actually running the presentation. (Very increased access speed, much smoother presentation)

...and always do a dry runthrough before any critical presentations, to avoid embarrassments.

Scott

[Captain Satellite]

Here's what I wound up doing which may or may not be "#3" in the first reply.

I had everything in one folder in my "June Meeting" folder on my 'Desktop' on my laptop. It worked fine. When I saved that folder on my companies network, it could not find the audio or video links because they weren't on 'C' drive any longer.

I copied it to another computer and it worked fine because it looked for 'C' drive and it worked because it found them on 'C' drive, it didn't matter if it was another computer. Does this make sense?

I don't quite follow your reply, Cornucopia. I have the PP 2003.

[Captain Satellite]

I re-read your reply, Cornucopia. I think I understand. Here's my workflow:

1. I created a folder named 'June Meeting'.
2. I created a folder named 'Voiceovers'.
3. I created a folder named 'Vids'.
4. I recorded all of the voide clips for the slides.
5. I imported all of the video clips into 'Vids' folder.
6. I then imported my PP program and added the audio and video clips.


Although this is different than your workflow, the clips were not imported until everything was in the same folder. Is this what you're saying?

[edong]

An alternative is to make a copy of your sound/video files and place them into the same folder so you will not forget to add these to your CD/DVD.

And the sound has to be re-inserted using the CD as the source.

[Cornucopia]

I re-read your reply, Cornucopia. I think I understand. Here's my workflow:

1. I created a folder named 'June Meeting'.
2. I created a folder named 'Voiceovers'.
3. I created a folder named 'Vids'.
4. I recorded all of the voide clips for the slides.
5. I imported all of the video clips into 'Vids' folder.
6. I then imported my PP program and added the audio and video clips.


Although this is different than your workflow, the clips were not imported until everything was in the same folder. Is this what you're saying?

Sorry, no, that's not what I'm saying.
To do it like I was talking about, you would have:
1. created a folder named June Meeting.
2. create a ppt called "June Meeting.ppt" and saved to the "June Meeting" folder.
3. recorded all your voice clips into the "June Meeting" folder (NOT a folder within that)
4. imported all your video clips into the "June Meeting" folder (NOT a folder within that)
5. opened your "June Meeting.ppt" in Powerpoint and inserted all your voice and vid clips, saving again when finished.
6. Run pak-n-go, or just manually copying the whole contents of the "June Meeting" folder to a CD.

This is basically a lot more portable than all those other methods (especially, nothing has to be "re-inserted"). Only other thing to worry about would be Fonts, and Cross-platform difficulties.

Scott